Meetings and Resources

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Council and chapter information center

Meeting Schedule and Reports, VCOC Uniform and Resources

Meeting Schedule and Reports
2021 First Quarter Meeting Q1 Meeting Agenda 2021 Budget Q4 2020 Treasurer's Report Q4 2020 Meeting Minutes Membership Report Second Quarter Meeting Q2 Meeting Agenda 2021 Chapter Dues Q1 Treasurer's Report Q1 Meeting Minutes Membership Report Third Quarter Meeting Q3 Meeting Agenda Q2 Meeting Minutes Q2 Treasurer's Report Membership Report Fourth Quarter Meeting Q4 Meeting Agenda Q3 Draft Meeting Minutes Q3 Treasurer's Report Membership Report 2022 First Quarter Meeting Q1 Meeting Agenda 2022 Budget Q4 Meeting Minutes Q4 Treasurer's Report Membership Report Second Quarter Meeting Q2 Meeting Agenda 2022 Budget and Q1 Treasurer's Report VCOC 2022 Dues Collection Q1 Draft Meeting Minutes Q1 Treasurer's Report Membership Report Third Quarter Meeting Q3 Meeting Agenda Q3 Special Meeting Minute Q2 Draft Meeting Minutes Q2 Treasurer's Report Membership Report Fourth Quarter Meeting Q4 Meeting Agenda Q4 Meeting Minutes Q4 Treasurer's Report Q3 Special Meeting Minutes Q3 Special Meeting Minutes Page TwoQ3 Treasurer's Report Membership Report 2023 First Quarter Meeting Q1 Meeting Agenda Q1 Meeting Minutes 2023 Budget and Q1 Treasurer's Report VCOC Treasurer Record Review 2022Membership Report Second Quarter Meeting Q2 Meeting Agenda Q2 Meeting Minutes Q2 Treasurer's ReportMembership Report Third Quarter Meeting Q3 Meeting Agenda Q3 Meeting Minutes Q3 Treasurer's Report Membership Report Fourth Quarter Meeting Q4 Meeting Agenda Finance Commitee ReportMembership Report 2024 First Quarter Meeting Q1 Meeting Agenda Membership Report Q4 Meeting and Biennial Luncheon Minutes Q4 Treasurer's Report Second Quarter Meeting Q2 Meeting Agenda Q1 Meeting Minutes Q1 Treasurer's Report Third Quarter Meeting Q3 Meeting Agenda Q2 Meeting Minutes Q2 Treasurer's Report Fourth Quarter Meeting Q4 Meeting Agenda Q3 Meeting Minutes Q3 Treasurer's Report
VCOC Meetings, Uniform
  • Overview The Virginia Council of Chapters is scheduled to meet quarterly: January, April, July and October. The January and July meetings are scheduled as Zoom Virtual Meetings. The April and October meetings are scheduled as Hybrid Zoom Virtual and in person meetings at the Virginia War Memorial, Richmond, Va. Every two years, VCOC holds an expanded Biennial Awards Luncheon meeting, with officers elected sworn-in at the conclusion of the meeting. The VCOC Fourth Quarter Meeting and Biennial Awards Ceremony 2021 was an in person event, October 5, 2021, Ford's Colony Club, Williamsburg, Virginia. The luncheon included installation of the VCOC Officer Slate for 2022-2024, VCOC Memorial Ceremony, awarding of Virginia Legislators of the Year, MOAA President's Award, Leadership Awards and Outstanding Service Awards. Who Attends VCOC elected and appointed officers, Chapter Presidents, Chapter VCOC Representatives, Guest Speakers and Chapter Legislative Representatives attend. Other interested chapter leaders are welcome to attend, including Chapter Auxiliary Liaisons, Chapter Public Affairs Officers and Chapter Membership Chairs.

  • Legislative Break Out Session Quarterly Legislative Affairs Committee meetings, which may be held on a date differing from VCOC Quarterly meetings, include time for Legislative Representatives from each chapter to meet. A follow on brief by the legislative affairs committee chairman to the council is provided at the Quarterly meetings
  • VCOC Annual Congressional Appreciation and Awards Luncheon In addition to the Quarterly meetings, VCOC holds the Annual VCOC Congressional Affairs Appreciation and Awards Luncheon in April at the Capitol Hill Club, D.C. With The COVID 19 Pandemic, the luncheon has temporarily paused. Virginia Delegation Members and staff, VCOC chapter membership, MOAA national staff, Virginia Department of Veterans Services and Patriot's Colony, who sponsors the luncheon, are among those who attend. The purpose of the luncheon is to honor the Virginia Legislative delegation (Federal and State), also present Legislator of the Year (Federal and State) and VCOC Minuteman Awards ( MOAA National Staff and VCOC Chapter awardees). With the restrictions of the COVID 19 Pandemic, the Congressional Affairs luncheon was combined with the VCOC Biennial Awards Luncheon, held 5 October 2021, Fords Colony Country Club, Williamsburg, Virginia. Uniforms When attending Virginia Council of Chapters functions, the prescibed uniform is as follows:
  • Blue suit or blazer and pants or skirt
  • White Shirt or blouse
  • Red tie, scarf or beads
  • MOAA Badge (logo)
  • MOAA name tag showing VCOC or chapter affiliation and title
Chaplain Corner Chapter Prayer Suggestions LtCol Kenneth M. Ruppar, USA (Ret) VCOC Chaplain
Chapter events may include a prayer as part of the schedule. Normally this is an Invocation at the beginning of the event. Some events include a Benediction at the end of the event. Samples of such prayers can be found in prayer books, worship hymnals and the internet. An on-line search for “meeting invocations” or “dinner payers” provides many examples. A good discipline when preparing a prayer is to think about the specifics of the group attending, the event itself, and what is happening in the world around you. Personally, I prefer to write out prayers to help keep me focused. Free-flowing prayers also are effective. What I offer here are a few thoughts on preparing prayers and a sample of several prayers which may be used as they appear or, hopefully, used to stimulate your creativity in writing your own prayer. Click below hotlink to read Chapter Prayer Suggestions. Chapter Prayer Suggestions

Plant the Seed


 LtCol Ken Ruppar, USA (Ret) VCOC Chaplain Volunteer organizations like MOAA face the continual problem of recruitment. We look for new ways to attract potential members. The best method remains: face to face conversation and invitation. Talking with the potential recruit provides opportunity to share the chapter's story as well as the benefits of being part of MOAA locally and nationally. Too often the conversation jumps to how someone can fill a vacancy on a committee or Board of Directors. Let that come later and think about the long-term impact of recruiting. As veterans, we also are interested in the future of the U.S. Armed Forces. Our concern is for the services in general but may also consider some specific skill sets. Here is an example you might consider. It will help the military and (hopefully) MOAA in the long-term In my career in the Army we often used a quotation from General George C. Marshall in publications and briefing slides related to the religious support of soldiers. The quote is, “The soldier's heart, the soldier's spirit, the soldier's soul are everything. Unless the soldier's soul sustain him he cannot be relied ion and will fail himself, and his commander, and his country in the end.” General Marshall is right. The religious support mission remains critical to the well being of all of our uniformed services. One of the ways we can perpetuated this important ministry is to encourage young adults to consider serving as a chaplain in a component of one the Armed Services. All it would take is planting the seed for someone to consider. You may know a young person in high school or college who might consider this. You also may know a young pastor, priest, rabbi, Imam or other person of faith. Plant the seed of ministry as a chaplain. The needs of the services for chaplains changes as organizational structures change. The Navy, for example, announced the intention to now assign chaplains to Guided Missile Destroyers. This added an immediate need for additional accessions. Vacancies exist in all services and components, Reserves, National Guard, Active Duty, all are options. Just plant the seed. And while you are at it, use the opportunity to explain how membership in MOAA can be helpful as part of serving as a chaplain and in retirement. Think of the long-term. A key part of any recruitment effort whether military service, MOAA or any volunteer organization, is to plant the seed by extending an invitation to check it out. Think about it! And if you find someone interested, I am available to talk with them or recommend a chaplain in the service they prefer.
Resources
MOAA
For further MOAA National Council and Chapter resources, click here: MOAA Council and Chapter Resources
In order to assist our members in their time of need, be it for a surviving spouse or family, or some other emergency, click below links: Survivor Checklist Surviving Spouse Resources and Links TAPS With further questions, contact VCOC Surviving Spouse Committee Chair MAJ Sherry Ferki USA (Ret), email address below: navmedarmynurse@gmail.com Weblinks and Phone Numbers Click here Legal Corner COL Vince Cammarata, USA (Ret) VCOC Legal Counsel A question that regularly comes up is; “What structure is the Virginia Council of Chapters, Military Officers Association of America” (VCOC) and is it the same as the Military Officers Association of America with headquarters in Alexandria, Virginia? Short answer is yes and no! What?
Lets start at the beginning: The Virginia Council of Chapters, The Retired Officers Association, Inc. was initially formed on April 3rd, 1987. According to Virginia State Corporation Commission records, on March 1st, 2003 the Commission approved a requested name change, and issued a formal Articles of Amendment on March 27th, 2003 with the new official name: Virginia Council of Chapters, Military Officers Association of America.
 The Virginia Council of Chapters, Military Officers Association of America is an independent, nonstock corporation, licensed to do business in the Commonwealth of Virginia that must have its license renewed annually, and submit an Annual Report of its directors to the Virginia State Corporation Commission. The Virginia Council of Chapters, Military Officers Association of America is governed by its own set of approved By-Laws (voted and approved by the Chapter membership). These By-Laws are very similar to a company's Operating Agreement to shed some perspective. When issues come up from time to time, that are not be specifically spelled out and covered in the Chapter By-Laws, that matter/issue shall be governed under the Virginia Code of Virginia statues; Section 13-1 and its sub-sections. In fact, all Military Officers Association of America Chapters throughout the United States are independent, licensed organizations, each with their own set of operating By-Laws, rules and regulations.
 Virginia Council of Chapters, Military Officers Association as a Chapter Organization. 
 A chapter-based organization is any organization that has branches in multiple areas and shares the same mission. This can include a variety of organizations, from sororities to professional associations to nonprofits, and they can be national, state-wide or regional. 
 Multichapter nonprofit organizations operate similarly to franchised businesses — which, if you’ve ever been to Dairy Queen or Denny’s, you’ve experienced firsthand. Just like a for-profit business, the parent organization will copyright its name and create a licensing agreement with the chapter, who will then work to carry out its mission, find new members, and other day-to-day operations.
 For the most part, chapter organizations are established under the umbrella of the parent organization. They will have their own board, and operate independently, while remaining their own entity. However, depending on the organization, the parent organization will want to have more or less say in the way these Chapter activities are handled. Remember, since the parent organization takes on considerable legal liability for the affiliating Chapters, it's understandable that they would insist on adherence to their standards, mission and overall agendas.
 I hope you found this short article informational, and if you have any questions, please contact me directly.

Legal Assistance Silver Star Associates Overwatch Legal

Contact COL Vince Cammarata, USA (Ret) at Silver Star Associates and Overwatch Legal for legal assistance (1-804-338-8975): - Wills - Advance Directives - Notary - Contracts - Transactional Law Silver Star Associates and Overwatch Legal is a registered agent designated to receive or accept legal documents and state notices on behalf of your business during normal business hours. Services may be performed at your location or remotely, with reduced rates for MOAA members.
Virginia Council of Chapters
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